Agenda Item
Meeting Date:
6/18/2024 - 6:00 PM  
Category:
Purchasing  
Type:
Action  
Subject:
12.49 Amendment to Landscaping and Ground Maintenance Contract 9827  
Strategic Plans:
Priority 1.1
1.1 Organize and align departments and resources to support district priorities, strategies, and initiatives.
 
Enclosure:
 
File Attachment:
 
Summary:
WHEREAS, bids were electronically received on December 20, 2023 after public advertisement for Landscaping and Ground Maintenance. Request for bids were issued to fifteen (15) vendors with two (2) vendors responding; and

WHEREAS, this solicitation was set-aside for small and/or minority and/or women owned businesses; and

WHEREAS, the Newark Board of Education approved the award of contract during the January 25, 2024 Board Meeting for a contract term of February 1, 2024 through January 31, 2026 with an option to renew for one (1) successive two (2) year period; and

WHEREAS, the Newark Board of Education desires to amend the current contract for inclusion of an additional funding source; and

WHEREAS, the recommendation for amendment of term contract was reviewed and approved by Carlos Edmundo, Acting Executive Director of Facilities Management and Krystle Whitlock, Assistant School Business Administrator.
 
Funding :
Subject to availability of funds.
10-11-000-262-420-352-000-000
61-61-000-262-420-600-000-SPL
20-20-016-200-420-437-000-000
20-20-xxx-xxx-420-xxx-xxx-xxx
 
Recommendation to the Board
NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the amendment of term contract for Landscaping and Ground Maintenance for a two (2) year period of February 1, 2024 through January 31, 2026 with an option to renew for one (1) successive two (2) year period as follows:

Shauger Property Services, Inc. at a cost not to exceed $371,510.00

EXPLANATION: To provide landscaping and ground maintenance throughout the District.
 
Approvals:
Recommended By:
Signed By:
Nicole Yarbough - Purchasing Manager
Signed By:  
Ty-Shanique Addison - Principal Fiscal Analyst
Signed By:  
Carlos Edmundo - Acting Executive Director
Signed By:  
Krystle Whitlock - Assistant Business Administrator
Signed By:  
Sherelle Spriggs - Director Support Services
Signed By:  
Valerie Wilson - School Business Administrator
Signed By:  
Roger León - Superintendent
 
Vote Results:

Original Motion
Member Josephine Garcia Moved, Member Daniel Gonzalez seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the amendment of term contract for Landscaping and Ground Maintenance for a two (2) year period of February 1, 2024 through January 31, 2026 with an option to renew for one (1) successive two (2) year period as follows:

Shauger Property Services, Inc. at a cost not to exceed $371,510.00

EXPLANATION: To provide landscaping and ground maintenance throughout the District.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0.
The motion Carried 8 - 0
   
Josephine Garcia     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Allison K. James-Frison     Yes
Kanileah Anderson     Yes
Helena Vinhas     Yes