Agenda Item
Meeting Date:
6/18/2024 - 6:00 PM  
Category:
Purchasing  
Type:
Action  
Subject:
12.45 Award of Graduation Venue Contract 9949  
Strategic Plans:
Priority 1.1
1.1 Organize and align departments and resources to support district priorities, strategies, and initiatives.
 
Enclosure:
Quotations  
File Attachment:
 
Summary:
WHEREAS, bids were electronically received on Tuesday, June 11, 2024, after public advertisement for Graduation Venue. Request for bids were issued to five (5) vendors with three (3) vendors responding; and WHEREAS, in accordance with N.J.S.A.18A:18A-2(y), the documents submitted by DoubleTree by Hilton and Koenig Williams Consulting LLC are rejected and deemed nonresponsive as these vendors failed to submit a signed bid; and WHEREAS, in accordance with N.J.S.A. 18A:18A-4, the District shall award only by resolution of The Board of Education to the lowest responsive and responsible bidder after public advertisement for bids; and WHEREAS, June 21, 2024 through June 30, 2025 is the duration of contract ; and WHEREAS, the recommendation for award of term contract was reviewed and approved by Sherelle Spriggs, Director of Support Services.  
Funding :
Funding Subject to availability of funds. 10-11-xxx-xxx-440/800/890-xxx-xxx-xxx 15-15-xxx-xxx-440/800/890-xxx-xxx-xxx 20-20-xxx-xxx-440/800/890-xxx-xxx-xxx  
Recommendation to the Board
NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves the award of term contract for Graduation Venue from June 21, 2024 through June 30, 2025 ; as follows: Newark Performing Arts Corporation doing business as Newark Symphony Hall., Newark, NJ at a cost not to exceed $80,000.00.  
Approvals:
Recommended By:
Signed By:
Vanessa Albuquerque - Contract Administrator
Signed By:  
Ty-Shanique Addison - Principal Fiscal Analyst
Signed By:  
Sherelle Spriggs - Director Support Services
Signed By:  
Valerie Wilson - School Business Administrator
Signed By:  
Roger León - Superintendent
 
Vote Results:

Original Motion
Member Josephine Garcia Moved, Member Daniel Gonzalez seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves the award of term contract for Graduation Venue from June 21, 2024 through June 30, 2025 ; as follows: Newark Performing Arts Corporation doing business as Newark Symphony Hall., Newark, NJ at a cost not to exceed $80,000.00.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0.
The motion Carried 8 - 0
   
Josephine Garcia     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Allison K. James-Frison     Yes
Kanileah Anderson     Yes
Helena Vinhas     Yes