Agenda Item
Meeting Date:
2/29/2024 - 6:00 PM  
Category:
Purchasing  
Type:
Action  
Subject:
12.16 Award of Custodial Trash Liners and Paper Products Contract 9810  
Strategic Plans:
Priority 1.2
1.2 Adopt a sustainable fiscal strategy and operating budget that is aligned with the strategic plan and drives district priorities.
 
Enclosure:
Award Analysis
Award Summary
 
File Attachment:
 
Summary:
WHEREAS, bids were electronically received on Tuesday, December 5, 2023 after public advertisement for Custodial Trash Liners and Papers Products. Request for bids were issued to one hundred and fifteen (115) vendors with nineteen (19) vendors responding, see award analysis; and

WHEREAS, in accordance with N.J.S.A. 18A:18A-4, the District shall award only by resolution of the board of education to the lowest responsive and responsible bidder after public advertisement for bids; and

WHEREAS, in accordance with N.J.S.A. 18A:18A-2(y) the pricing submitted by Plastic Mill is rejected and deemed non-responsive as this vendor failed to submit a signed bid; and

WHEREAS, the contract shall be for a two (2) year period commencing March 1, 2024 through February 28, 2026; and

WHEREAS, the recommendation for award of term contracts were reviewed and approved by Wali F. Thomas, Director of Custodial Services and Krystle Whitlock, Assistant School Business Administrator.
 
Funding :
Subject to the availability of funds.
10-11-000-262-610-352-000-000
10-11-xxx-xxx-600/610/-xxx-xxx-xxx
15-15-xxx-xxx-600/610/-xxx-xxx-xxx
20-20-xxx-xxx-600/610/-xxx-xxx-xxx
20-20-487-100-610-352-000-000
 
Recommendation to the Board
NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the award of term contracts for Custodial Trash Liners and Paper Products for a two (2) year period commencing March 1, 2024 through February 28, 2026 as follows:

A. Central Poly-Bag Corporation, Linden, NJ awarded 2 items at a cost not to exceed $407,800.00
B. W.B. Mason Co., Inc. Secaucus, NJ awarded 1 item at a cost not to exceed $543,200.00

Total contract award 3 items at a cost not to exceed $951,000.00

EXPLANATION: To provide custodial trash liners and paper products throughout the District.
 
Approvals:
Recommended By:
Signed By:
Ledah Arbubaker - Strategic Sourcing Analyst
Signed By:  
Nicole Yarbough - Purchasing Manager
Signed By:  
Ty-Shanique Addison - Principal Fiscal Analyst
Signed By:  
Carlos Edmundo - Acting Executive Director
Signed By:  
Krystle Whitlock - Assistant Business Administrator
Signed By:  
Sherelle Spriggs - Senior Purchasing Manager
Signed By:  
Valerie Wilson - School Business Administrator
Signed By:  
Roger León - Superintendent
 
Vote Results:

Original Motion
Member Daniel Gonzalez Moved, Member Kanileah Anderson seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the award of term contracts for Custodial Trash Liners and Paper Products for a two (2) year period commencing March 1, 2024 through February 28, 2026 as follows:

A. Central Poly-Bag Corporation, Linden, NJ awarded 2 items at a cost not to exceed $407,800.00
B. W.B. Mason Co., Inc. Secaucus, NJ awarded 1 item at a cost not to exceed $543,200.00

Total contract award 3 items at a cost not to exceed $951,000.00

EXPLANATION: To provide custodial trash liners and paper products throughout the District.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0.
The motion Carried 8 - 0
   
Josephine Garcia     Yes
Dawn Haynes     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Allison K. James-Frison     Yes
Kanileah Anderson     Yes