Agenda Item
Meeting Date:
6/18/2024 - 6:00 PM  
Category:
Purchasing  
Type:
Action  
Subject:
12.32 Amendment to Asbestos Removal/Treatment On Demand Services Contract 9847  
Strategic Plans:
Priority 1.5
1.5 Develop a capital strategy aligned with the Long-Range Facilities Plan and strategic plan to modernize all facilities, and plan for enrollment projections, academic programs, and community needs.
 
Enclosure:
 
File Attachment:
 
Summary:
WHEREAS, bids were received electronically on Wednesday, May 1, 2024 after public advertisement for Asbestos Removal and Treatment On Demand Services. Request for bids were issued to sixty-nine (69) vendors with ten (10) vendors responding; and WHEREAS, the Newark Board of Education approved the award of contract during the May 23, 2024 Board Meeting for a contract term of June 1, 2024 through May 31, 2026 with an option to renew for one (1) additional two (2) year period; and WHEREAS, the Newark Board of Education awarded the lowest three responsive and responsible bidders based on the labor and waste container rates to ensure the District has sufficient contractors to perform all the required work in an expeditious manner; and WHEREAS, the contract value is Eight Million Dollars ($8,000,000.00), which shall not be construed as the minimum or maximum amount to be expended; and WHEREAS, the Newark Board of Education desires to amend the current contract for inclusion of an additional funding source; and WHEREAS, the recommendation for amendment of term contract was reviewed and approved by Carlos Edmundo, Acting Executive Director of Facilities Management and Krystle Whitlock, Assistant School Business Administrator.  
Funding :
Subject to availability of funds. 10-11-000-xxx-420-xxx-xxx-xxx 10-12-000-xxx-450-xxx-000-000 20-20-487-xxx-420-xxx-000-000 20-2x-487-400-720-351-000-000  
Recommendation to the Board
NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves the amendment of term contracts for Asbestos Removal and Treatment On Demand Services for a two (2) year period of June 1, 2024 through May 31, 2026 with an option to renew for one (1) additional two (2) year period as follows: Priority 1 Contract 9847A, Apex Development, Inc. Newark, NJ at a cost not to exceed $5,000,000.00 Priority 2 Contract 9847B, SMAC Corp., Saddle Brook, NJ at a cost not to exceed $1,500,000.00 Priority 2 Contract 9847C, Shade Environmental, LLC., Maple Shade, NJ at a cost not to exceed $1,500,000.00 EXPLANATION: To provide asbestos removal and treatment on demand services.  
Approvals:
Recommended By:
Signed By:
Nicole Yarbough - Purchasing Manager
Signed By:  
Ty-Shanique Addison - Principal Fiscal Analyst
Signed By:  
Carlos Edmundo - Acting Executive Director
Signed By:  
Krystle Whitlock - Assistant Business Administrator
Signed By:  
Sherelle Spriggs - Director Support Services
Signed By:  
Valerie Wilson - School Business Administrator
Signed By:  
Roger León - Superintendent
 
Vote Results:

Original Motion
Member Josephine Garcia Moved, Member Daniel Gonzalez seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves the amendment of term contracts for Asbestos Removal and Treatment On Demand Services for a two (2) year period of June 1, 2024 through May 31, 2026 with an option to renew for one (1) additional two (2) year period as follows: Priority 1 Contract 9847A, Apex Development, Inc. Newark, NJ at a cost not to exceed $5,000,000.00 Priority 2 Contract 9847B, SMAC Corp., Saddle Brook, NJ at a cost not to exceed $1,500,000.00 Priority 2 Contract 9847C, Shade Environmental, LLC., Maple Shade, NJ at a cost not to exceed $1,500,000.00 EXPLANATION: To provide asbestos removal and treatment on demand services.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0.
The motion Carried 8 - 0
   
Josephine Garcia     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Allison K. James-Frison     Yes
Kanileah Anderson     Yes
Helena Vinhas     Yes