Agenda Item
Meeting Date:
6/18/2024 - 6:00 PM  
Category:
Purchasing  
Type:
Action  
Subject:
12.58 Universal Enrollment System Manager Purchasing Reference 9968  
Strategic Plans:
Priority 1.3
1.3 Build and implement a district-wide data warehouse complete with multi-source information and unified business rules that support real-time data integration, quality control, and data mining and analytics to improve achievement, instructional practice, and organizational efficacy.
 
Enclosure:
SchoolMint quote  
File Attachment:
 
Summary:
WHEREAS, the Newark Board of Education received proposals on Thursday, June 6, 2019 after public advertisement for Universal Enrollment System Manager. Request for proposals were issued to ten (10) vendors with two (2) vendors responding; and WHEREAS, the Newark Board of Education approved the award of contract during the June 25, 2019 Board Meeting for a one (1) year period from date of award with the option to renew for two (2) additional one (1) year periods and approved all available renewals; and WHEREAS, the Newark Board of Education currently utilizes and desires to continue to unitize the Universal Enrollment System Manager application software which is licensed by SchoolMint; and WHEREAS, the Newark Board of Education can award a term contract without bidding for the provision or performance of goods or services for the support or maintenance of proprietary computer hardware and software pursuant to N.J.S.A. 18A:18A-5A (19); and WHEREAS, the contract is for a one (1) year period commencing July 25, 2024 through July 24, 2025; and WHEREAS, the recommendation of award of term contract has been reviewed and approved by Rochanda Jackson, Executive Director of Planning, Evaluation and Testing.  
Funding :
Subject to the availability of funds. 10-11-190-100-320-432-000-000 10-11-xxx-xxx-320/340-xxx-xxx-xxx  
Recommendation to the Board
NOW THEREFORE BE IT RESOLVED that the Newark Board of Education approves the award of term contract for the Universal Enrollment System Manager from July 25, 2024 through July 24, 2025 as follows. SchoolMint, Lafayette, LA at a cost not to exceed $243,168.45 EXPLANATION: To provide a digital solution for student enrollment.  
Approvals:
Recommended By:
Signed By:
Susan Balbosa - Contract Administrator 2
Signed By:  
Ty-Shanique Addison - Principal Fiscal Analyst
Signed By:  
Rochanda Jackson - Executive Director
Signed By:  
Sherelle Spriggs - Director Support Services
Signed By:  
Valerie Wilson - School Business Administrator
Signed By:  
Roger León - Superintendent
 
Vote Results:

Original Motion
Member Josephine Garcia Moved, Member Daniel Gonzalez seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED that the Newark Board of Education approves the award of term contract for the Universal Enrollment System Manager from July 25, 2024 through July 24, 2025 as follows. SchoolMint, Lafayette, LA at a cost not to exceed $243,168.45 EXPLANATION: To provide a digital solution for student enrollment.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0.
The motion Carried 8 - 0
   
Josephine Garcia     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Allison K. James-Frison     Yes
Kanileah Anderson     Yes
Helena Vinhas     Yes