Agenda Item
Meeting Date:
11/23/2021 - 6:00 PM  
Category:
Purchasing  
Type:
Action  
Subject:
11.14 Change Order 3 to Elevator Modernization at East Side High School Purchasing Reference 9028RR  
Strategic Plans:
Priority 1.1
1.1 Organize and align departments and resources to support district priorities, strategies, and initiatives.
Priority 1.5
1.5 Develop a capital strategy aligned with the Long-Range Facilities Plan and strategic plan to modernize all facilities, and plan for enrollment projections, academic programs, and community needs.
 
Enclosure:
 
File Attachment:
 
Summary:
WHEREAS, bids were originally advertised to be received on Friday, May 3, 2019 for Elevator Modernization at East Side High School, bids were issued to three (3) vendors and available for download on the Newark Board of Education’s website, with one (1) vendor responding; and

WHEREAS, the Newark Board of Education approved the rejection of bid 9028 Elevator Modernization at East Side High School at the May 28, 2019 Board Meeting in accordance with N.J.S.A. 18A:18A-22(a), as the sole bid substantially exceeded the cost estimates for the goods or services; and

WHEREAS, the Newark Board of Education re-advertised the solicitation and in response to the COVID-19 National Declaration of Emergency bids were electronically received on Thursday, April 9, 2020, bids were issued to three (3) vendors with three (3) vendors responding; and

WHEREAS, the Newark Board of Education approved the rejection of bids in accordance with N.J.S.A. 18A:18A-22(a) and authorized negotiation of a contract via adopted resolution at the June 23, 2020 Board Meeting in accordance with N.J.S.A. 18A:18A-5c (2); and

WHEREAS, the Newark Board of Education awarded a contract to West End-KBB, LLC., 14 Bridgewaters Dr., Suite D, Oceanport, NJ 07757 for Elevator Modernization at East Side High School at the August 6, 2020 Board Meeting in the amount of $1,567,999.00 without a requested contingency allowance; and

WHEREAS, the Newark Board of Education approved change order 1 for a ten percent contingency allowance in the amount of $156,799.90 (10%) and a change order in the amount of $82,232.41 for installation of a new Energy Management and Power Delivery (EMPD) Panel at the June 22, 2021 Board Meeting; and

WHEREAS, the Newark Board of Education approved change order 2 at the August 26, 2021 Board Meeting in the amount of $14,191.00 to address an unforeseen site condition in which the existing steel casing hole depth was insufficient to accommodate the new jack assembly with the Polyvinyl Chloride (PVC) liner. To prevent hole collapse, the hole must be drilled to gain the additional depth needed; and

WHEREAS, a third change order is required to increase the contingency allowance from ten percent (10%) to twenty percent (20%) for a total allowance of $313,599.80 and utilize $108,497.00 for second shift labor so students aren’t disrupted during the school day; and

WHEREAS, change order 3 was reviewed and approved by Lisa Abdul, Management Specialist and Carlos Edmundo, Director of Field Operations.
 
Funding :
Subject to availability of funds. Anticipated budget year 2021-2022.
10-12-000-400-450-344-CAP-000
10-12-000-400-450-351-000-000
 
Recommendation to the Board
NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education accepts and approves increasing the contingency allowance for West End-KBB, LLC from ten percent (10%) to twenty percent (20%) for a total allowance of three hundred thirteen thousand five hundred ninety-nine dollars and eighty cents ($313,599.80) resulting in a new contract total of one million eight hundred eighty-one thousand five hundred ninety-eight dollars and eighty cents (1,881,598.80) and utilize one hundred eight thousand four hundred ninety-seven dollars ($108,497.00) for second shift labor so students aren’t disrupted during the school day leaving a contingency balance of one hundred eight thousand six hundred seventy-nine dollars and thirty-nine cents ($108,679.39).
EXPLANATION: To accommodate work to be completed during second shift. Subject to availability of funds.
 
Approvals:
Recommended By:
Signed By:
Nicole Yarbough - Purchasing Manager
Signed By:  
John Teabout - Principal Fiscal Analyst
Signed By:  
Lisa Abdul - Management Specialist
Signed By:  
Sherelle Spriggs - Senior Purchasing Manager
Signed By:  
Valerie Wilson - School Business Administrator
Signed By:  
Roger León - Superintendent
 
Vote Results:

Original Motion
Member Josephine Garcia Moved, Member Hasani Council seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education accepts and approves increasing the contingency allowance for West End-KBB, LLC from ten percent (10%) to twenty percent (20%) for a total allowance of three hundred thirteen thousand five hundred ninety-nine dollars and eighty cents ($313,599.80) resulting in a new contract total of one million eight hundred eighty-one thousand five hundred ninety-eight dollars and eighty cents (1,881,598.80) and utilize one hundred eight thousand four hundred ninety-seven dollars ($108,497.00) for second shift labor so students aren’t disrupted during the school day leaving a contingency balance of one hundred eight thousand six hundred seventy-nine dollars and thirty-nine cents ($108,679.39).
EXPLANATION: To accommodate work to be completed during second shift. Subject to availability of funds.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0.
The motion Carried 7 - 0
   
Josephine Garcia     Yes
Flohisha Johnson     Yes
Dawn Haynes     Yes
Asia J. Norton     Yes
A'Dorian Murray-Thomas     Yes
Hasani Council     Yes
Vereliz Santana     Yes