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Meeting Date:
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8/26/2021 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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11.25 Change Order 2 to Elevator Modernization at East Side High School Purchasing Reference 9028RR
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Strategic Plans:
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Enclosure
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File Attachment:
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Summary:
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WHEREAS, bids were originally advertised to be received on Friday, May 3, 2019 for Elevator Modernization at East Side High School, bids were issued to three (3) vendors and available for download on the Newark Board of Education’s website, with one (1) vendor responding; and
WHEREAS, the Newark Board of Education approved the rejection of bid 9028 Elevator Modernization at East Side High School at the May 28, 2019 Board Meeting in accordance with N.J.S.A. 18A:18A-22(a), as the sole bid substantially exceeded the cost estimates for the goods or services; and
WHEREAS, the Newark Board of Education re-advertised the solicitation and in response to the COVID-19 National Declaration of Emergency bids were electronically received on Thursday, April 9, 2020, bids were issued to three (3) vendors with three (3) vendors responding; and
WHEREAS, the Newark Board of Education approved the rejection of bids and authorized negotiation of a contract via adopted resolution at the June 23, 2020 Board Meeting in accordance with N.J.S.A. 18A:18A-5c (2); and
WHEREAS, the Newark Board of Education awarded a contract to West End-KBB, LLC., 14 Bridgewaters Dr., Suite D, Oceanport, NJ 07757 for Elevator Modernization at East Side High School at the August 6, 2020 Board Meeting in the amount of $1,567,999.00 without a requested contingency allowance; and
WHEREAS, the Newark Board of Education approved a contingency allowance in the amount of $156,799.90 (10%) and change order 1 in the amount of $82,232.41 for installation of a new Energy Management and Power Delivery (EMPD) Panel at the June 22, 2021 Board Meeting; and
WHEREAS, a second change order is required to address an unforeseen site condition in which the existing steel casing hole depth is insufficient to accommodate the new jack assembly with the Polyvinyl Chloride (PVC) liner. To prevent hole collapse, the hole must be drilled to gain the additional depth needed; and
WHEREAS, the cost of change order 2 is fourteen thousand one hundred ninety-one dollars ($14,191.00); and
WHEREAS, change order 2 was reviewed and approved by Lisa Abdul, Management Specialist and Carlos Edmundo, Director of Field Operations.
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Funding :
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Subject to availability of funds. Anticipated budget year 2021-2022.
10-12-000-400-450-344-CAP-000
10-12-000-400-450-351-000-000
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Recommendation to the Board:
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NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education accepts and approves change order 2 in the amount of $14,191.00. The contract total is increased from $1,650,231.41 to $1,664,422.41. Remaining contingency will be $60,376.49.
EXPLANATION: To gain additional depth required to accommodate the new jack assembly. Subject to availability of funds.
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Approvals:
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Recommended By:
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Signed By:
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Nicole Yarbough - Purchasing Manager
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Signed By:
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John Teabout - Principal Fiscal Analyst
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Signed By:
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Lisa Abdul - Management Specialist
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Signed By:
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Sherelle Spriggs - Senior Purchasing Manager
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Hasani Council Moved, Member Asia J. Norton seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education accepts and approves change order 2 in the amount of $14,191.00. The contract total is increased from $1,650,231.41 to $1,664,422.41. Remaining contingency will be $60,376.49.
EXPLANATION: To gain additional depth required to accommodate the new jack assembly. Subject to availability of funds.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Flohisha Johnson | Yes | | Dawn Haynes | Yes | | Asia J. Norton | Yes | | Shayvonne Anderson | Yes | | A'Dorian Murray-Thomas | Yes | | Hasani Council | Yes | | Daniel Gonzalez | Yes | |
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