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Meeting Date:
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11/21/2023 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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12.18 Change Orders One through Five to Roof Replacement and Masonry Restoration at Hawkins Street School Contract 9633
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Strategic Plans:
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Priority 1.5 1.5 Develop a capital strategy aligned with the Long-Range Facilities Plan and strategic plan to modernize all facilities, and plan for enrollment projections, academic programs, and community needs.
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Enclosure
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File Attachment:
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Summary:
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WHEREAS, in response to the COVID-19 National Declaration of Emergency bids were received electronically on Wednesday, February 8, 2023 after public advertisement for Roof Replacement and Masonry Restoration at Hawkins Street School, request for bids were issued to sixteen (16) vendors with five (5) vendors responding; and
WHEREAS, the Newark Board of Education awarded a contract to Spartan Construction, Inc., 399 Oak St., Suite C, South Amboy, NJ 08879 during the March 30, 2023 Board Meeting in the amount of $2,420,000.00. An additional twenty percent (20%) in the amount of $484,000.00 was approved for encumbrance as a contingency allowance; and
WHEREAS, change order one provides additional repointing at the upper 10 feet of parapet wall within the recessed courtyard, patching and repointing areas of damaged brick at the base of the wall and additional cleaning and painting of the brick masonry above the single-story roof J in the amount of $29,103.00
WHEREAS, change order two provides replacement of 6 existing window lintels in the amount of $8,873.00; and
WHEREAS, change order three provides a credit for not replacing the concrete sidewalk and instead proposes to introduce joint sealants and a traffic coating applied to the surface of the concrete and sealing the top of the running limestone trim bands with an applied caulk rather than with a liquid membrane in the amount of $9,630.00; and
WHEREAS, change order four provides a credit as the roofing contractor deemed the condition of the existing substrate suitable for use for the installation of the new roof shingles in the amount of $8,460.00; and
WHEREAS, change order five provides for a new stainless-steel chimney cap with stainless steel framing to be custom fabricated and installed in the amount of $3,800.00;
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Funding :
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Subject to availability of funds
20-21-442-400-450-351-075-000-000
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Recommendation to the Board:
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NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves change orders one through five in the amount of $23,686.00 increasing the contract value to $2,443,686.00. Remaining contingency will be $442,224.00.
EXPLANATION: Additional work required to complete the roof replacement and masonry restoration project at Hawkins Street School.
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Approvals:
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Recommended By:
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Signed By:
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Nicole Yarbough - Purchasing Manager
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Signed By:
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Ty-Shanique Addison - Principal Fiscal Analyst
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Signed By:
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Carlos Edmundo - Acting Executive Director
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Signed By:
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Krystle Whitlock - Assistant Business Administrator
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Signed By:
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Sherelle Spriggs - Senior Purchasing Manager
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Daniel Gonzalez Moved, Member Dawn Haynes seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves change orders one through five in the amount of $23,686.00 increasing the contract value to $2,443,686.00. Remaining contingency will be $442,224.00.
EXPLANATION: Additional work required to complete the roof replacement and masonry restoration project at Hawkins Street School.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Josephine Garcia | Yes | | Dawn Haynes | Yes | | A'Dorian Murray-Thomas | Yes | | Hasani Council | Yes | | Vereliz Santana | Yes | | Daniel Gonzalez | Yes | | Crystal Williams | Yes | | Allison K. James-Frison | Yes | |
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