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Meeting Date:
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11/23/2021 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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11.16 Award of Toilet Partitions and Related Supplies Contract 9259
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Strategic Plans:
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Priority 1.1 1.1 Organize and align departments and resources to support district priorities, strategies, and initiatives. Priority 1.5 1.5 Develop a capital strategy aligned with the Long-Range Facilities Plan and strategic plan to modernize all facilities, and plan for enrollment projections, academic programs, and community needs.
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Enclosure
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9259 Award Analysis
9259 Award Summary
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File Attachment:
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Summary:
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WHEREAS, in response to the COVID-19 National Declaration of Emergency bids were electronically received on Thursday, October 14, 2021, after public advertisement for Toilet Partitions and Related Supplies, bids were issued to forty-three (43) vendors with three (3) vendors responding, see award analysis; and
WHEREAS, in accordance with N.J.S.A. 18A:18A-4, the District shall award only by resolution of the board of education to the lowest responsive and responsible bidder after public advertisement for bids; and
WHEREAS, in accordance with N.J.S.A. 18A:18A-2(y), the bid submitted by Grainger is rejected and deemed unresponsive as this vendor failed to submit a signed bid; and
WHEREAS, the term of the contracts shall be for a two (2) year period commencing with date of award with the option to renew for one (1) additional two (2) year period; and
WHEREAS, the recommendation for award of term contracts were reviewed and approved by Lisa Abdul, Management Specialist and Vincent Hutcheson, Director of Project Control.
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Funding :
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Subject to the availability of funds.
10-11-000-261-610-355-000-000
10-11-xxx-xxx-600/610-xxx-xxx-xxx
20-20-xxx-xxx-600/610-xxx-xxx-xxx
20-21-xxx-xxx-600/610-xxx-xxx-xxx
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Recommendation to the Board:
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NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the award of term contracts for Toilet Partition and Related Supplies for a two (2) year period commencing with date of award with the option to renew for one (1) additional two (2) year period as follows:
Benco, Inc. Fairfield, NJ 23 items at an annual cost not to exceed $111,669.54
Modulex Partitions Corp. Hillside, NJ 9 items at an annual cost not to exceed $28,512.00
Total annual award at a cost not to exceed $140,181.54
EXPLANATION: To provide toilet partition and related supplies throughout the District as needed. Subject to the availability of funds
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Approvals:
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Recommended By:
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Signed By:
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Nicole Yarbough - Purchasing Manager
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Signed By:
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John Teabout - Principal Fiscal Analyst
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Signed By:
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Lisa Abdul - Management Specialist
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Signed By:
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Sherelle Spriggs - Senior Purchasing Manager
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Josephine Garcia Moved, Member Hasani Council seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the award of term contracts for Toilet Partition and Related Supplies for a two (2) year period commencing with date of award with the option to renew for one (1) additional two (2) year period as follows:
Benco, Inc. Fairfield, NJ 23 items at an annual cost not to exceed $111,669.54
Modulex Partitions Corp. Hillside, NJ 9 items at an annual cost not to exceed $28,512.00
Total annual award at a cost not to exceed $140,181.54
EXPLANATION: To provide toilet partition and related supplies throughout the District as needed. Subject to the availability of funds'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0. | | The motion Carried 7 - 0 | | | | | Josephine Garcia | Yes | | Flohisha Johnson | Yes | | Dawn Haynes | Yes | | Asia J. Norton | Yes | | A'Dorian Murray-Thomas | Yes | | Hasani Council | Yes | | Vereliz Santana | Yes | |
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