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Meeting Date:
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5/22/2025 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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13.42 Electronic Data Archiving and Physical Storage Purchasing Reference 10055
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Strategic Plans:
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Priority 1.1 1.1 Organize and align departments and resources to support district priorities, strategies, and initiatives. Priority 1.2 1.2 Adopt a sustainable fiscal strategy and operating budget that is aligned with the strategic plan and drives district priorities.
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Enclosure
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File Attachment:
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Summary:
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WHEREAS, in accordance with N.J.S.A. 18A:18A-4.5 proposals were received on Tuesday, May, 10, 2016 after public advertisement for Physical Storage and Electronic Data Archiving. Request for proposals were issued to eleven (11) vendors with one (1) vendor responding; and
WHEREAS, the Newark Board of Education approved the award of contract during the May 24, 2016 Board Meeting for a three (3) year period from date of award with the option to renew for two (2) additional one (1) year periods and approved all available renewals; and
WHEREAS, the Newark Board of Education currently utilizes and desires to continue to utilize FileBank Inc.’s electronic data archiving software and physical file storage; and
WHEREAS, the Newark Board of Education can award a term contract without bidding for the provision or performance of goods or services for the support or maintenance of proprietary computer hardware and software pursuant to N.J.S.A. 18A:18A-5A (19); and
WHEREAS, the contract is for a one (1) year period commencing July 1, 2025 through June 30, 2026; and
WHEREAS, the recommendation for award of term contract has been reviewed and approved by Valerie Wilson, School Business Administrator.
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Funding :
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Subject to the availability of funds.
10-11-xxx-xxx-300/330/340-xxx-xxx-xxx
20-20-xxx-xxx-300/330/340-xxx-xxx-xxx
60-60-xxx-xxx-300/330/340-xxx-xxx-xxx
60-60-910-310-390-359-000-000
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Recommendation to the Board:
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NOW THEREFORE BE IT IS RESOLVED, that the Newark Board of Education accepts and approves the award of term contract for Electronic Data Archiving and Physical Storage for a one (1) year period commencing July 1, 2025 through June 30, 2026 as follows:
FileBank Inc, Oakland, NJ at an amount not to exceed $550,000.00
Explanation: To provide centralized storage and electronic archiving of District documents.
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Approvals:
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Recommended By:
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Signed By:
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Sherelle Spriggs - Director Support Services
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Signed By:
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Ty-Shanique Addison - Principal Fiscal Analyst
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Josephine Garcia Moved, Member Helena Vinhas seconded to approve the Original motion 'NOW THEREFORE BE IT IS RESOLVED, that the Newark Board of Education accepts and approves the award of term contract for Electronic Data Archiving and Physical Storage for a one (1) year period commencing July 1, 2025 through June 30, 2026 as follows:
FileBank Inc, Oakland, NJ at an amount not to exceed $550,000.00
Explanation: To provide centralized storage and electronic archiving of District documents.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Hasani Council | Yes | | Josephine Garcia | Yes | | Vereliz Santana | Yes | | Allison K. James-Frison | Yes | | Helena Vinhas | Yes | | Kanileah Anderson | Yes | | David I. Daughety | Yes | | Louis Maisonave, Jr. | Yes | |
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