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Meeting Date:
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12/19/2023 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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13.25 Award of Category 6A Cabling for Surveillance System Contract 9729
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Strategic Plans:
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Priority 1.3 1.3 Build and implement a district-wide data warehouse complete with multi-source information and unified business rules that support real-time data integration, quality control, and data mining and analytics to improve achievement, instructional practice, and organizational efficacy.
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Enclosure
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9729 Category 6A Cabling for Surveillance System award analysis
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File Attachment:
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Summary:
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WHEREAS, bids were electronically received on Thursday, September 28, 2023 after public advertisement for Category 6A Cabling for Surveillance System. Request for bids were issued to twenty-five (25) vendors with three (3) vendors responding, see award analysis; and
WHEREAS, in accordance with N.J.S.A.18A:18A-2(y), the pricing submitted by Avatar Tech LLC is rejected and deemed non-responsive due to the fact that this vendor failed to submit a signed bid as well as other required documents; and
WHEREAS, in accordance with N.J.S.A.18A:18A-2(y), the bid submitted by Johnston Communications is rejected and deemed non-responsive due to the fact that this vendor’s bid did not comply with several material aspects of the bid specifications; and
WHEREAS, in accordance with N.J.S.A. 18A:18A-4, the District shall award only by resolution of the Board of Education to the lowest responsive and responsible bidder after public advertisement for bids; and
WHEREAS, the contract is for a maximum two (2) year period commencing January 1, 2024 through December 31, 2025; and
WHEREAS, the recommendation for award of term contract was reviewed and approved by Abdullah Ansari, Executive Director of Information Technology.
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Funding :
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Subject to availability of funds.
10-11-xxx-xxx-500/530-xxx-xxx-xxx
20-20-xxx-xxx-500/530-xxx-xxx-xxx
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Recommendation to the Board:
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NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves the award of term contract for Category 6A Cabling for Surveillance System for a two (2) year period commencing January 1, 2024 through December 31, 2025 as follows:
Millennium Communications Group Inc., East Hanover, NJ at a cost not to exceed $10,000,000.00
EXPLANATION: To provide category 6A cabling for installation of surveillance cameras.
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Approvals:
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Recommended By:
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Signed By:
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Susan Balbosa - Contract Administrator 2
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Signed By:
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Ty-Shanique Addison - Principal Fiscal Analyst
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Signed By:
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Abdullah Ansari - Executive Director IT
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Signed By:
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Sherelle Spriggs - Senior Purchasing Manager
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Daniel Gonzalez Moved, Member Josephine Garcia seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves the award of term contract for Category 6A Cabling for Surveillance System for a two (2) year period commencing January 1, 2024 through December 31, 2025 as follows:
Millennium Communications Group Inc., East Hanover, NJ at a cost not to exceed $10,000,000.00
EXPLANATION: To provide category 6A cabling for installation of surveillance cameras.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 7 Nay: 0 Abstain: 1. | | The motion Carried 7 - 0 | | | | | Josephine Garcia | Yes | | Dawn Haynes | Yes | | A'Dorian Murray-Thomas | Yes | | Hasani Council | Yes | | Vereliz Santana | Yes | | Daniel Gonzalez | Yes | | Crystal Williams | Abstain | | Allison K. James-Frison | Yes | |
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