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Meeting Date:
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6/18/2024 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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12.58 Universal Enrollment System Manager Purchasing Reference 9968
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Strategic Plans:
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Priority 1.3 1.3 Build and implement a district-wide data warehouse complete with multi-source information and unified business rules that support real-time data integration, quality control, and data mining and analytics to improve achievement, instructional practice, and organizational efficacy.
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Enclosure
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SchoolMint quote
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File Attachment:
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Summary:
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WHEREAS, the Newark Board of Education received proposals on Thursday, June 6, 2019 after public advertisement for Universal Enrollment System Manager. Request for proposals were issued to ten (10) vendors with two (2) vendors responding; and
WHEREAS, the Newark Board of Education approved the award of contract during the June 25, 2019 Board Meeting for a one (1) year period from date of award with the option to renew for two (2) additional one (1) year periods and approved all available renewals; and
WHEREAS, the Newark Board of Education currently utilizes and desires to continue to unitize the Universal Enrollment System Manager application software which is licensed by SchoolMint; and
WHEREAS, the Newark Board of Education can award a term contract without bidding for the provision or performance of goods or services for the support or maintenance of proprietary computer hardware and software pursuant to N.J.S.A. 18A:18A-5A (19); and
WHEREAS, the contract is for a one (1) year period commencing July 25, 2024 through July 24, 2025; and
WHEREAS, the recommendation of award of term contract has been reviewed and approved by Rochanda Jackson, Executive Director of Planning, Evaluation and Testing.
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Funding :
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Subject to the availability of funds.
10-11-190-100-320-432-000-000
10-11-xxx-xxx-320/340-xxx-xxx-xxx
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Recommendation to the Board:
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NOW THEREFORE BE IT RESOLVED that the Newark Board of Education approves the award of term contract for the Universal Enrollment System Manager from July 25, 2024 through July 24, 2025 as follows.
SchoolMint, Lafayette, LA at a cost not to exceed $243,168.45
EXPLANATION: To provide a digital solution for student enrollment.
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Approvals:
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Recommended By:
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Signed By:
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Susan Balbosa - Contract Administrator 2
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Signed By:
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Ty-Shanique Addison - Principal Fiscal Analyst
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Signed By:
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Rochanda Jackson - Executive Director
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Signed By:
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Sherelle Spriggs - Director Support Services
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | | Member Josephine Garcia Moved, Member Daniel Gonzalez seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED that the Newark Board of Education approves the award of term contract for the Universal Enrollment System Manager from July 25, 2024 through July 24, 2025 as follows.
SchoolMint, Lafayette, LA at a cost not to exceed $243,168.45
EXPLANATION: To provide a digital solution for student enrollment.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Josephine Garcia | Yes | | Hasani Council | Yes | | Vereliz Santana | Yes | | Daniel Gonzalez | Yes | | Crystal Williams | Yes | | Allison K. James-Frison | Yes | | Kanileah Anderson | Yes | | Helena Vinhas | Yes | |
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