Review Agenda Item
Meeting Date: 6/18/2024 - 6:00 PM
Category: Purchasing
Type: Action
Subject: 12.20 Award of Classroom White Boards Contract 9853
Strategic Plans:
Priority 1.5
1.5 Develop a capital strategy aligned with the Long-Range Facilities Plan and strategic plan to modernize all facilities, and plan for enrollment projections, academic programs, and community needs.
Enclosure Award Analysis Award Summary
File Attachment:
Summary: WHEREAS, bids were electronically received on Friday, June 7, 2024 after public advertisement for Classroom White Boards. Request for bids were issued to thirty-one (31) vendors with six (6) vendors responding, see award analysis; and WHEREAS, in accordance with N.J.S.A. 18A:18A-4, the District shall award only by resolution of the board of education to the lowest responsive and responsible bidder after public advertisement for bids; and WHEREAS, in accordance with N.J.S.A. 18A:18A-2(y), the quote submitted by New York Blackboard of NJ Inc. is rejected and deemed unresponsive. The bid submitted by Wipebook Corporation is rejected and deemed unresponsive as this vendor failed to submit pricing; and WHEREAS, the contract shall be for a one (1) year period of July 1, 2024 through June 30, 2025; and WHEREAS, the recommendation for award of term contract was reviewed and approved by Vincent Hutcheson, Director of Project Control and Krystle Whitlock, Assistant School Business Administrator.
Funding : Subject to the availability of funds. 10-11-000-261-610-355-000-000 20-20-xxx-xxx-600/610-xxx-xxx-xxx
Recommendation to the Board: NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the award of term contract for Classroom White Boards for a one (1) year period of July 1, 2024 through June 30, 2025 as follows: W.B. Mason Co. Inc., Boston, MA at a cost not to exceed $7,038,060.00 EXPLANATION: To provide the District with classroom white boards.
Approvals:
Recommended By:
Signed By:
Ledah Arbubaker - Strategic Sourcing Analyst
Signed By:
Nicole Yarbough - Purchasing Manager
Signed By:
Ty-Shanique Addison - Principal Fiscal Analyst
Signed By:
Carlos Edmundo - Acting Executive Director
Signed By:
Krystle Whitlock - Assistant Business Administrator
Signed By:
Sherelle Spriggs - Director Support Services
Signed By:
Valerie Wilson - School Business Administrator
Signed By:
Roger León - Superintendent
Vote Results:

Original Motion
Member Josephine Garcia Moved, Member Daniel Gonzalez seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the award of term contract for Classroom White Boards for a one (1) year period of July 1, 2024 through June 30, 2025 as follows: W.B. Mason Co. Inc., Boston, MA at a cost not to exceed $7,038,060.00 EXPLANATION: To provide the District with classroom white boards.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0.
The motion Carried 8 - 0
   
Josephine Garcia     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Allison K. James-Frison     Yes
Kanileah Anderson     Yes
Helena Vinhas     Yes