Review Agenda Item
Meeting Date: 6/18/2024 - 6:00 PM
Category: Purchasing
Type: Action
Subject: 12.60 Virtual Computing Solutions Software Maintenance Purchasing Reference 9964
Strategic Plans:
Priority 1.1
1.1 Organize and align departments and resources to support district priorities, strategies, and initiatives.
Enclosure Virtual computing solutions combined quotes
File Attachment:
Summary: WHEREAS, the Newark Board of Education has utilized Virtual Computing Solutions (VCS) for over ten (10) years providing the District with various software platforms to aid in operational effectiveness; and

WHEREAS, the Office of Student Life, Facilities Management, Board Relations, and Pupil Transportation utilize software provided by VCS; and

WHEREAS, in accordance with N.J.S.A 18A:18A-5a (19), the District is authorized to award a contract without public advertising for the provision or performance of goods and services for the support or maintenance of proprietary computer software and hardware; and

WHEREAS, the contract shall be for a one (1) period of July 1, 2024 through June 30, 2025; and

WHEREAS, the recommendation for award of term contract has been reviewed and approved by Quanika Dukes-Spruill, Executive Director of Pupil Transportation.
Funding : Subject to the availability of funds.
10-11-000-211-890-418-000-000
10-11-000-270-390-407-000-000
10-11-000-262-340-352-000-000
10-11-000-262-330-351-000-000
10-11-000-230-890-313-000-000
Recommendation to the Board: NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves the award of term contract for utilization of various software licenses for a one (1) year period of July 1, 2024 through June 30, 2025 as follows:

Virtual Computing Solutions, LLC, Princeton, NJ at a cost not to exceed $81,194.70

EXPLANATION: To provide maintenance for proprietary computer software.
Approvals:
Recommended By:
Signed By:
Susan Balbosa - Contract Administrator 2
Signed By:
Ty-Shanique Addison - Principal Fiscal Analyst
Signed By:
Quanika Dukes-Spruill - Executive Director of Transportation Services
Signed By:
Sherelle Spriggs - Director Support Services
Signed By:
Valerie Wilson - School Business Administrator
Signed By:
Roger León - Superintendent
Vote Results:

Original Motion
Member Josephine Garcia Moved, Member Daniel Gonzalez seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED that the Newark Board of Education accepts and approves the award of term contract for utilization of various software licenses for a one (1) year period of July 1, 2024 through June 30, 2025 as follows:

Virtual Computing Solutions, LLC, Princeton, NJ at a cost not to exceed $81,194.70

EXPLANATION: To provide maintenance for proprietary computer software.'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0.
The motion Carried 8 - 0
   
Josephine Garcia     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Allison K. James-Frison     Yes
Kanileah Anderson     Yes
Helena Vinhas     Yes