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Meeting Date:
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11/21/2023 - 6:00 PM
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Category:
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Purchasing
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Type:
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Action
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Subject:
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12.10 Award of Heating, Ventilation, and Air Conditioning (HVAC) and General Ventilation Products Contract 9809
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Strategic Plans:
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Priority 1.5 1.5 Develop a capital strategy aligned with the Long-Range Facilities Plan and strategic plan to modernize all facilities, and plan for enrollment projections, academic programs, and community needs.
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Enclosure
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Award Analysis
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File Attachment:
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Summary:
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WHEREAS, bids were received electronically on Thursday, October 19, 2023, after public advertisement for Heating, Ventilation, and Air Conditioning (HVAC) Filters and General Ventilation Products. Request for bids were issued to fifty-four (54) vendors with five (5) vendors responding, see award analysis; and
WHEREAS, in accordance with N.J.S.A 18A:18A-2(y), the pricing submitted by Brookaire Company is rejected and deemed unresponsive as this vendor failed to submit a signed bid; and
WHEREAS, in accordance with N.J.S.A. 18A:18A-4, the District shall award only by resolution of the board of education to the lowest responsive and responsible bidder after public advertisement for bids; and
WHEREAS, the award of contract was made to the total lowest responsive and responsible bidder for all items; and
WHEREAS, the term of the contract shall be for a two (2) year period commencing December 1, 2023 through November 30, 2025; and
WHEREAS, the recommendation for award of term contract was reviewed and approved by Vincent Hutcheson, Director of Project Control and Operations and Krystle Whitlock, Assistant School Business Administrator.
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Funding :
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Subject to the availability of funds.
10-11-000-261-610-355-000-000
10-11-xxx-xxx-600/610-xxx-xxx-xxx
20-20-xxx-xxx-600/610-xxx-xxx-xxx
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Recommendation to the Board:
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NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the award of term contract for Heating, Ventilation, and Air Conditioning Filters and General Ventilation Products for a two (2) year period commencing December 1, 2023 through November 30, 2025 as follows:
Airex Filter Corporation, Hudson, NH awarded 233 items at a cost not to exceed $363,652.98
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Approvals:
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Recommended By:
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Signed By:
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Ledah Arbubaker - Strategic Sourcing Analyst
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Signed By:
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Nicole Yarbough - Purchasing Manager
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Signed By:
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Ty-Shanique Addison - Principal Fiscal Analyst
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Signed By:
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Carlos Edmundo - Acting Executive Director
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Signed By:
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Krystle Whitlock - Assistant Business Administrator
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Signed By:
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Sherelle Spriggs - Senior Purchasing Manager
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Signed By:
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Valerie Wilson - School Business Administrator
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Signed By:
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Roger León - Superintendent
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Vote Results:
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| Original Motion | Member Daniel Gonzalez Moved, Member Dawn Haynes seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education hereby accepts and approves the award of term contract for Heating, Ventilation, and Air Conditioning Filters and General Ventilation Products for a two (2) year period commencing December 1, 2023 through November 30, 2025 as follows:
Airex Filter Corporation, Hudson, NH awarded 233 items at a cost not to exceed $363,652.98'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0. | | The motion Carried 8 - 0 | | | | | Josephine Garcia | Yes | | Dawn Haynes | Yes | | A'Dorian Murray-Thomas | Yes | | Hasani Council | Yes | | Vereliz Santana | Yes | | Daniel Gonzalez | Yes | | Crystal Williams | Yes | | Allison K. James-Frison | Yes | |
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