Review Agenda Item
Meeting Date: 6/18/2024 - 6:00 PM
Category: Purchasing
Type: Action
Subject: 12.42 Event Venues Purchasing Reference 9956
Strategic Plans:
Priority 1.1
1.1 Organize and align departments and resources to support district priorities, strategies, and initiatives.
Enclosure
File Attachment:
Summary: WHEREAS, the Newark Board of Education desires to utilize event venues large enough to accommodate graduations, conferences, and District events during the 2024-2025 school year; and

WHEREAS, the District is authorized to enter into an agreement without advertisement with the United States of America, the State of New Jersey, county or municipality or any board, body, officer, agency authority or board of education or any other state or subdivision thereof in accordance with NJSA 18A:18A-5b; and

WHEREAS, the Newark Board of Education will obtain event specific written quotations; and

WHEREAS, the contract term is July 1, 2024 through June 30, 2025.
Funding : Funding
Subject to availability of funds.
10-11-xxx-xxx-440/800/890-xxx-xxx-xxx
15-15-xxx-xxx-440/800/890-xxx-xxx-xxx
20-20-xxx-xxx-440/800/890-xxx-xxx-xxx
Recommendation to the Board: NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education accepts and approves the authorization of renting event venues from July 1, 2024 through June 30, 2025 at a grand total amount not to exceed one hundred fifty thousand dollars ($150,000 .00) for the following vendors:

Montclair State University, Montclair, NJ
New Jersey Institute of Technology, Newark, NJ
Rutgers University, Newark, NJ
Approvals:
Recommended By:
Signed By:
Vanessa Albuquerque - Contract Administrator
Signed By:
Ty-Shanique Addison - Principal Fiscal Analyst
Signed By:
Sherelle Spriggs - Director Support Services
Signed By:
Valerie Wilson - School Business Administrator
Signed By:
Roger León - Superintendent
Vote Results:

Original Motion
Member Josephine Garcia Moved, Member Daniel Gonzalez seconded to approve the Original motion 'NOW THEREFORE BE IT RESOLVED, that the Newark Board of Education accepts and approves the authorization of renting event venues from July 1, 2024 through June 30, 2025 at a grand total amount not to exceed one hundred fifty thousand dollars ($150,000 .00) for the following vendors:

Montclair State University, Montclair, NJ
New Jersey Institute of Technology, Newark, NJ
Rutgers University, Newark, NJ'. Upon a Roll-Call Vote being taken, the vote was: Aye: 8 Nay: 0.
The motion Carried 8 - 0
   
Josephine Garcia     Yes
Hasani Council     Yes
Vereliz Santana     Yes
Daniel Gonzalez     Yes
Crystal Williams     Yes
Allison K. James-Frison     Yes
Kanileah Anderson     Yes
Helena Vinhas     Yes